The adoption of Information Technology in modern profit making organisations has been on a rise in modern dynamic and highly competitive economy. As opposed to the traditional method of bookkeeping, modern method has proved to be effective in facilitating accuracy in the storage of the necessary and vital business information. Contrary to Java Books business that relies on traditional means of storing information, the adoption of modern Information Technology will be of great significance in reducing manual work. Modern Information Technology will also be useful in reducing lateness in suppliers’ orders. The adoption of modern Information Technology will also be of critical importance in eliminating the witnessed invoicing erroneous in Java Books business record books. Therefore, by referring to some of the benefits of modern Information Technology, Java Books business needs to adopt modern technology to enhance its competition level in the modern market, thus increasing its profitability.
The management information system for automating inventory management will be a critical technology innovation that will help Java Books business to compete with major book retailers. The system is a machine controlled system useful in the storage of business data and in putting the stored data in a clear and systematic order (Oden, Langenwalter & Lucier, 2003). The automating inventory management will therefore be of critical importance in reducing unnecessary time wastage while retrieving business information. The technology will also help in minimising loss of critical information that could help in the organisation decision-making process. The automating inventory management system will also be useful in the management of critical information in the business (Fogarty, 2011).
The amount of resources used in storing useful business information in Java Books will also be reduced through adopting automating inventory management system (Holweg & Pil, 2001). Contrary to the current information storage system in Java Books, the machines that are used for automating inventory management system are relatively cheap and easy to maintain. The system will also be useful in reducing the manual work in Java Books. The process of entering information manually into the spreadsheet will also be reduced through automating inventory management system. This software will also be useful in keeping track on the amount of stock removed from the store through consumption. The understanding of the stock removed in the store will also be useful in helping the manager to understand the amount of leftovers on the shelves. Furthermore, the system will provide the manager with an effective strategy for monitoring business’s procedures. Automating inventory management system will also help Java Books managers in examining the business data and make references for re-ordering plans. Despite offering good information to support the business choice, the system will leave the final management decision to Java Books manager.
Management information system for invoice generation will help Margaret Smith, the owner of Java Books in solving major problems apparent in the company. The invoice generation system entails the invoice application that helps in improving the productivity of a particular business (Lucey, 2005). The invoice generation system will also improve the effectiveness and efficiency of bookstores in Java Books. The invoice generation will serve a critical role in understanding the amount of goods that are in the organisation stores. Through numbering of the products in the store, the innovation will help in the reduction of wastage of the products that are in Java Books stores. Invoice generation system will also be useful in the determination of the amount of sales in the business. Through invoice generation system, the manager of Java Books will also have direct linkage with the business customers.
Invoice generation will also offer a platform where business executive will have mobile number through which their customers can easily contact them. With an aim of bring order in the business store, invoice generation system will offer products identification number. The product identification number will be useful in facilitating accuracy and in reducing time wastage in the business stores. Through understanding the quantity of the products that are in the stores, invoice generation system will increase productivity in the business. Decision on the products that need in the business will also be easily identified through invoice generation system. Invoice generation system has software that helps in identifying the time and date in which the products were purchased and the expiry date of the purchased products. The name of the sales person will also be easily identified through invoice generation system (Joshi, 2013). Therefore, it is clear that the adoption and effective utilisation of management information system invoice generation can play a critical role in helping Java Books compete effectively with major book retailers.
Management information system for receiving processes system will be essential in advancing business position in global and local market. The system will help the Java Books in capturing and in processing data generated in the business day-by-day operations. The system will be helpful in capturing activities such as reservation, orders, payment, and deposit. Receiving process system will also be vital in recording and storing business activities that include recording of its customers, customer’s orders, clients’ payments, and employees’ timecards (Hevner & Ram, 2004). The system will also be useful in triggering responses such as generating employees’ paycheck and issuing receipt to clients. In tackling some of the storage problems that are witnessed in Java Books, receiving process system will be vital in maintaining and in protecting business data. The system will also ease the process of adding new data in the business (Keely, 2003). The removal of unwanted data and changing of the existing data will also be eased through adopting receiving process system.
Acquiring Customer Order Fulfilment software will serve a critical role in improving the productivity of Java Books and in increasing its business position at local and in international level. The Customer Order Fulfilment system will help the business in understanding the needs and demands of its customers. The system will be essential in understanding the business position and in acknowledging some of the most useful means of improving the business productivity. The system will offer customers with complete self-service. The system will also support customers in accessing their delivery and in making orders (Laudon & Laudon, 2009). Through the adoption of the Customer Order Fulfilment innovation, the business will ease the process of doing its business at all levels. Some of the challenges witnessed in the operations of the business will also reduce through the adoption of this new technology.
Through adopting Web-based self-services, Java Books will be able to compete with other major book retailers. The system will be useful in facilitating online storage and in publication of Java Books products. Through this technology, business consumers will access the business record using online services. Online ordering and inquiry of the business products will also be eased through the adoption of web based marketing. Furthermore, through adopting this system, the business will use a unique design and a friendly registration and login process. The steps and procedure of accessing the organisation website will also be easy and effective (O’Brien, 2009). The payment system and method will also be available in the Java Books website to facilitate easy payment system. In order to have trust on the site management, the procedure needs to be secure and accessible.
It is apparent that management information systems in Java Books will lower its production and operation cost. The reduced operation costs will be vital in increasing the organisation profit and in reducing unnecessary loss of resources and workforce. The Java Books competitor who relies on management information system has succeeded in facilitating effective storage of its information at all level. The process of retrieving the acquired information is also made easy and more effective through adopting management information system. The embracing of management information system has also played a recognisable role in increasing effectiveness and efficiency in Java Books competitors’ stores. Effectiveness in the stores has not only been effective in increasing the organisation productivity, but has also played a noticeable role in facilitating effective decision-making process. Therefore, to prosper in modern competitive economy, Java Books need to adopt and utilise management information system. The system will be valuable in increasing the organisation increase its profitability and in advancing the business market position both at the local and international levels. The knowledge on the importance of management information system will also help the business managers in making accurate and informed decision on the most effective means of adopting the required innovation in their daily activities and in data storage process.
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Holweg, M. & Pil, F. K. (2001) Successful build-to-order strategies start with the customer. MIT Sloan Management Review, 43, (1), 74-83
Joshi, G., (2013). Management Information Systems. New Delhi: Oxford University Press
Keely L., (2003). The Order Fulfilment Process, International Journal of Logistics Management, 14, (1), 19 – 32
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